ISO 45001 – Certification of the Occupational Health and Safety Management System (OHSMS)

Although companies around the world strive to apply general health and safety guidelines or national guidelines, none of these in themselves demonstrate global compliance.

There was a global need to harmonise occupational health and safety management systems in line with international standards and to share best practices. ISO 45001 is an international standard that provides a global benchmark, enabling consistent training and allowing organisations to better manage health and safety risks.

IAF CertSearch – A global database containing all accredited management system certificates

The IAF CertSearch database was created by the IAF (International Accreditation Forum). The purpose of IAF CertSearch is to provide accurate data on accredited (management system) certificates issued by certification bodies accredited by internationally recognised accreditation bodies that are signatories to the IAF MLA.

The database allows you to check whether:

whether their suppliers and partners hold certification,
whether the certificate(s) are valid,
whether the certification body issuing the certificate is accredited,
whether the certifying body is accredited to issue certificates in accordance with the relevant standard.

All certificates issued by IWS Certification can be found at https://iafcertsearch.org in the IAF CertSearch database, which is available via the link.

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Regulated occupational health and safety

The ISO 45001 standard has been developed using the new ISO High-Level Structure (HLS) for management system standards, which ensures that:

ISO 45001 is compatible with other management systems;
ISO 45001 provides an integrated approach to managing an organisation;
ISO 45001 reflects the increasingly complex environment in which organisations operate;
ISO 45001 enhances an organisation’s ability to manage its health and safety risks.

It is the legal duty of every employer to protect the health of their employees and to ensure safe working conditions. The application of the ISO 45001 standard facilitates legal compliance, and certification demonstrates the organisation’s efforts and measures to meet legal requirements.

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What does the new standard cover, and what are the benefits for organisations?

ISO 45001 is the world’s first international OSH standard, which will help thousands of organisations to provide a safe and healthy workplace for their employees and other people, prevent fatalities, work-related injuries and illnesses, and continuously improve their OHS performance.

By implementing and obtaining certification to ISO 45001, organisations will improve their resilience, as they will be able to anticipate changes, prepare for them, respond to them and adapt to them, thereby weathering the changes and achieving success.

ISO 45001 is far less prescriptive than previous local health and safety standards and can be used as a more agile tool to boost business. This means it can be tailored to better suit the needs of your organisation.

ISO 45001 places occupational health and safety management and continuous improvement at the heart of the organisation. This new standard offers organisations the opportunity to align their strategic direction with their MEBIR system. Furthermore, it places greater emphasis on improving occupational health and safety performance and culture.

The implementation and certification of the ISO 45001 standard provides an opportunity to adapt occupational health and safety management systems, as:

the number of work-related injuries, illnesses and deaths is falling;
eliminates or minimises MEB risks;
demonstrates corporate responsibility and meets supply chain requirements;
protects the brand's reputation;
encourages and engages employees through consultation and participation.
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What are the benefits?

An essential part of operating an implemented and certified ISO 45001 system is carrying out an appropriate workplace risk assessment. Carrying out this assessment and reviewing it annually is mandatory for all businesses, and under current Hungarian legislation, it may only be carried out by occupational safety and health professionals.

A properly established, operated and certified ISO 45001 system can help in a number of areas:

Health and safety at work:

A compliance with health and safety regulations and by ensuring compliance with it, it guarantees the the maximum protection and preservation of employees’ health, and the timely identification and prevention of potential hazards.
The frequency, number and severity of workplace accidents can be reduced.
Other health problems affecting workers can be prevented, This will lead to increased efficiency.
To a minimum the risks to employees can be reduced.
It can increase staff numbers security awareness, can improve the organisation’s safety culture.
By reducing risks, a creates a healthier working environment.
It reviews and improves the effectiveness of the company’s health and safety measures by adopting a systems-based approach and involving the relevant staff.

Economic efficiency

Larger increased productivity and improved work quality is available.
The following may be implemented in relation to health and safety at work minimising costs and fines.
The number of sick days can be reduced, which is beneficial for the organisation reduces the loss of revenue resulting from the drop in production, and, overall, it increases efficiency.
It can reduce downtime and production stoppages.
It can help reduce your insurance premiums.

External assessment and regulatory compliance

It helps both domestic and international compliance with legislation in achieving this, as well as in complying with the relevant international standards.
It helps with a number of other things compliance with health and safety requirements.
A compliance with current legislation on health and safety at work will become much easier to document and monitor from the perspective of both company management and the authorities.
In connection with the organisation’s activities, both employees and other affected individuals, external stakeholders and groups minimises the risks in the workplace.
Quick and enables an effective response during labour inspections and official investigations with regard to the documents and data that the authority intends to examine.
It helps to build relationships between market players, employees and the authorities operating in the same sector, thereby providing a framework for communication regarding health and safety measures and opening up further opportunities for development for the organisation.
As a safe and reliable business, it enhances the respect in which it is held by customers, suppliers, public authorities and investors.

Employee satisfaction

The staff, employee satisfaction and loyalty increase, after all, they can see that their employer is committed to improving their health and safety conditions.
by properly assessing and managing dangerous incidents in the workplace and „near misses” Staff members’ sense of security and confidence is constantly growing, which also leads to lower staff turnover, thereby ensuring a stable and reliable workforce for the employer.
By continuously improving working conditions, you can boost staff motivation.
It improves both external and internal communication.

Management tool

It improves the company's competitiveness.
It helps to build a responsible corporate image.
It enables the timely identification and prevention of hazards, whilst at the same time reducing the level of risk, ensuring that the company operates more efficiently, saving time and money.
Provides a systematic approach in resolving health and safety issues.
It enables an occupational health and safety approach that is integrated into the corporate management system.
Clear processes and greater organisational flexibility as a result, it makes it easier to adapt to new circumstances.
More comprehensive hazard management and risk reduction can be achieved through by clearly defining structures, objectives and areas of responsibility.
One of the tools for gathering the information needed to set and achieve objectives.
Accidents and helps to minimise the risk of work-related illnesses.
It plays a role in improving the organisation’s health and safety image and in enhancing organisational ethics.
It opens up new markets for the organisation that were previously inaccessible due to the lack of a certified ISO 45001 system.

Why IWS?

We have auditors who speak both Hungarian and other languages, and we are able to conduct integrated audits of management systems compliant with ISO 9001, ISO 14001, ISO 45001, ISO 50001 and ISO/IEC 27001, even across multiple sites in different countries.
An accredited certificate issued by an independent certification body demonstrates a commitment to all the company’s stakeholders (employees, customers, clients, owners, etc.) and reliably demonstrates the existence of regulated data and information security measures within the company.
The audit we have carried out provides objective feedback the operation of the system, thereby contributing to its development and the evaluation of its results.

Accreditation

The IWS holds the internationally recognised accreditation required for its certification, issued by the National Accreditation Authority (NAH) under reference number NAH-4-0152/2022:

https://www.nah.gov.hu/hu/szervezet/iws-solutions-kft-/

This ensures that the certificate issued by IWS is widely accepted by the certified organisation both domestically (in the case of public tenders and calls for proposals) and internationally.

The main requirements of ISO 45001:2018

Chapter 1: Scope

Key features of this chapter:

Scope of application of the international standard; user guide for MEBIR requirements.

Chapter 2: References to provisions

There are no normative references within the standard. The chapter has been retained in order to maintain a chapter numbering system consistent with other ISO management system standards.

Chapter 3: Technical terms and their definitions

Key features of this chapter:

new definitions have been added, and some of the previous ones have been amended;
The technical terms and their definitions, which originally covered 23 elements in ISO 45001, have been expanded to 37 elements in ISO/DIS 45001.

Chapter 4: The Organisation’s Environment

Key features of this chapter:

external and internal factors, and the identification and understanding of stakeholders that influence the results of the MEB;
reference to the concept of preventive measures;
the requirement to identify relevant external and internal issues that affect or influence the organisation’s ability to achieve the planned outcomes of the MEBIR;
requirements stipulating that the organisation must identify and take into account the needs and expectations of interested parties regarding MEBIR. This is much more explicit than in ISO 45001 and includes not only employees but also other individuals such as suppliers, owners, customers and visitors;
Clarifying the scope of application and operational limits of MEBIR, particularly within larger organisations;
The final requirement of Chapter 4 is that the MEBIR must be established, implemented, maintained and continuously improved in accordance with the requirements of the standard.
This chapter establishes the context for MEBIR and provides the basis for the rest of the standard. It enables the organisation to identify and understand the external and internal factors and stakeholders that influence the intended outcome(s) of MEBIR.

Chapter 5: Management and Employee Participation

Key features of this chapter:

formulating requirements for senior management;
defining the responsibilities and accountability of senior managers within the MEB;
Establishing and developing the MEB culture; aligning MEB policy with strategic objectives (e.g. content requirements for MEB policy);
communication from senior management to all participants in the organisation covered by MEBIR (the importance of MEB and understanding of it);
Developing, implementing and maintaining MEB policy through consultation;
the definition and communication, both within and outside the organisation, of the responsibilities, accountability and authorisations associated with roles and functions, as determined by senior management.

Chapter 6: Planning

This is discussed in conjunction with the outputs of Chapter 4, „The Organisation’s Environment”. Planning should be viewed as an ongoing process that takes changing circumstances into account.

Key features of this chapter:

the ability to manage risks effectively so that the organisation’s MEBIR can continue to develop;
requirements for hazard identification and risk reduction (own staff, visitors, subcontractors, etc.);
hazard identification and assessment, covering all parties as well as routine and non-routine activities;
risk management processes, effective prevention, continuous improvement, and the proactive, systematic management of risk assessment;
establishing and maintaining processes to define and update the legal and other requirements applicable to MEB risks;
setting and maintaining measurable and assessable MEB objectives that ensure the continuous development of MEB;
the planned and organised implementation of changes, and the identification of their risks and consequences;
a more practical demonstration to employees of senior management’s commitment to MEBIR;
Involving and engaging staff at various levels in the planning, continuous improvement and implementation of the MEB. Conducting consultations.

Chapter 7: Support

Organisations must define and ensure:

the resources required for the establishment, implementation, maintenance and ongoing development of MEBIR;
the necessary skills of employees, through training and further training (documented information);
that all employees are aware of the MEB policy, the relevant MEB hazards and risks, and their impact on the system;
internal and external information and communication.

It is also worth noting that „documented information” is a new term that replaces the terms „documents” and „records” in ISO 45001.

Chapter 8: Operation

This chapter deals with the implementation of the plans and processes described in the preceding chapters. Operational planning and control must be designed to meet the requirements of MEBIR, including those controls aimed at reducing MEB risks to a reasonably acceptable level.

Key features of this chapter:

operational management (e.g. methodologies, working practices, skills assessment, etc.);
the introduction of measures and their order of priority (e.g. technical/collective measures, regulations governing the provision and use of personal protective equipment, etc.);
the systematic planning of changes and the assessment of the associated risks;
ensuring that procurement and outsourcing are properly regulated;
the standardisation of outsourced processes;
taking into account the risks and performance of subcontractors in relation to MEB;
defining the MEB criteria and requirements for the selection of subcontractors, and ensuring compliance with them;
measures relating to emergency preparedness and response.

Chapter 9: Performance Review

The performance review covers a number of areas already discussed in clauses 4.5 and 4.6 of ISO 45001.

Organisations must determine:

What information do you need to assess the performance and efficiency of the MEB:
What needs to be measured and monitored, when, how and by whom, taking into account changes and adapting to the size and nature of the organisation, and how often.

Chapter 10: Development

Key features of this chapter:

there are no requirements regarding preventive measures. However, there are some more detailed corrective actions;
requirements for responding to incidents and non-conformities, taking action, and verifying implementation;
analysing the root causes of incidents, rather than mere occurrences, and identifying related underlying factors;
where a fault is identified, searching for similar faults, incidents or non-conformities within the organisation;
extending the requirement for continuous improvement to include the continuous improvement of MEBIR’s suitability, compliance and effectiveness, through the use of continuous improvement objectives.

Who is it for?

The ISO 45001 standard can be applied by any organisation wishing to establish a targeted occupational health and safety management system in order to eliminate, or minimise as far as possible the risks to workers and other interested parties who are exposed to occupational health and safety hazards associated with the organisation’s activities.

It is therefore recommended for all companies that recognise that the long-term costs of a workplace accident are significantly higher than the costs of prevention.

This is suitable for organisations that:

wish to establish a regulated occupational health and safety programme;
their aim is to establish an integrated management system;
they intend to address health and safety issues using a systems approach;
They strive to prevent health and safety issues, to eliminate or mitigate existing problems, and thereby to improve and optimise health and safety performance.

ISO 45001 is of particular importance in the industries most vulnerable to occupational safety risks. The implementation of the system is particularly beneficial for companies engaged in high-risk production, manufacturing, construction work or service provision, in particular:

construction and contracting sector;
the gas, oil and chemical sectors, and raw materials extraction;
industrial and manufacturing companies (electronics, steel, metal and plastics processing sectors, automotive industry);
the service and technical services sector (e.g. freight forwarding and logistics companies, tourism, the entertainment industry);
food industry/FMCG sector;
energy sector (power stations, water, gas, electricity, waste, etc.).

IWS certification

Diana Seres

Head of Certification

Ágnes Aszódi

ISO Product Manager

ISO 9001, 14001, 27001, 45001, 50001

Eszter Tamás

Project Manager

VCA/SCC certification

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